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Option B: An internal matter is to be created - for all administrative time to be entered to. 

Q:       How do I record work I don't charge for but want shown on the bill?
A:        Enter in the time as normal e.g. As Billable Work but change the Rate to $0.00
           You can also enter into the description a prefix to the normal description indicating there is No Charge for that work.

Q:       What is the NB (Non Billalble) code for when I am entering my time?
A:        Generally this code is to be used for time that is not to appear on a bill or for non client work.