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Click on the blue 'Invoice Register' button or navigate to your Invoice Register manually.Image Removed

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You will then be able to see all the invoices you have created in draft status.

You can either open each invoice manually to confirm them or you can select multiple with the tickbox at the side.Image Removed

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Once you have selected these invoices, click on the Bulk Actions at the bottom and choose 'Confirm Invoices'.Image Removed

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For more information about the confirming and finalisation of invoices, please go to the normal invoicing pages here.

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You will have the option to choose a particular Invoice Template to be used for all the invoices to be printed before selecting Print.Image Removed

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This will print your invoices into a folder in the backend for you to send out rather than printing each invoices individually.Image Removed

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You will get a message at the top of the screen when they are in progress and then another when it has successfully printed all of the invoices.

The more invoices you are doing at once, the longer this will take.Image Removed

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Locations of Printed Invoices

There are several locations that you can then view your prepared invoices. These are only available for a limited amount of time (approx 1 day by default) so that your database is not cluttered up.

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Option 3: View in Backend

Naming Conventions

The 3 available naming conventions for invoices are available under the Appliance Settings > Finance > Bulk Invoice Name Format.Image Removed

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Option 1: View PDFs (Including downloading, emailing and viewing)

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This can also be accessed by going into the Tools and Settings Cog and choosing 'Temporary Downloads'.Image Removed

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Downloading Invoices - Clicking on the blue hyperlink of the Invoice file will download the invoices as a PDF to your Download preference (this is based on your computer configuration and is not controlled by the OWL)

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If there is no email listed against the client, it will say 'No email'. If you add an email into the contact after you have run the Bulk print, you will need to run the bulk print again for the Email summary to populate.Image Removed

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Clicking on the blue hyperlink where it says 'Email: <client name>' will start an email in Outlook with that email address pre-populated.

You can then attach the invoice from where it was downloaded above or from the back end. Skip to Section - View Document in Backend

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Option 2: Download as ZIP File

Clicking on the blue hyperlink that says 'Zip file' will download the invoices into a .Zip file to your Download preference (this is based on your computer configuration and is not controlled by the OWL)Image Removed

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You can then unzip your invoices and use them as required.

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Option 3: View in Backend

Open up a Windows Explorer screen on your computer and navigate to your Documents Back End (See Documents help for this)Image Removed

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Your invoices will be printed to PDF in the Temporary Downloads file in a folder with the name of the user who generated the bulk print. Image Removed

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These Invoices will be available for you to drag onto emails or to do with as you need to.Image Removed

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