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On this page:
Entering a Trust PaymentFields
Trust Accounting - New Trust Payment#Fields
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Step 1: Go to your Trust Accounting Register by clicking on the red courthouse icon, from the top menu bar. 
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Step 2: From the Trust Accounting register, select the Trust Payment button
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The Trust Payment screen will default to using a Trust Cheque. (This can be changed in the Appliance Settings)
If your firm is permitted to use EFT payments, you will see a toggle to change to an EFT payment.
Please set this first before entering any details of the trust payment.
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Step 3: Fill out the fields on the Trust Payment - See information on each field below.
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TOP HALF OF TRUST PAYMENT
Account: Make sure the account selected is where the funds to be drawn are currently in.
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For: The reason for the funds being paid. The 'For' field will automatically fill to the bottom half of the cheque.
The 'For' field at the top of the trust cheque is cheque specific;
The 'For (descriptions)' fields on the bottom half of the screen are specific to each matter and follow through to billing. Therefore additional information can be added in the details field at the bottom of the page, specific to each matter.
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EFT Payee Details: These details are the information you are using the make the EFT transfer from your bank account. Some jurisdictions require this to be mandatory and it is set up to be mandatory by default in the settings.
If your jurisdiction does not require these details to be entered, please contact the Wise Owl Help desk to change your settings
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Amount (Top half of screen): This is the total amount of the cheque or EFT payment.
BOTTOM HALF OF TRUST PAYMENT
Matter: Please search and select the matter that the payment is being made for. You can enter multiple lines for different matters as needed
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Step 4: After entering all of the relevant fields above, check your data. Then you can click on the Finalise and Print payment on the bottom left of the page.
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Step 5: You will get a successful message at the top of your Trust Register. Click on the green button to open the report to print.
Click on the Trust reference number to re-open and look at your trust payment.
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This message only appears for EFT Payments and is a reminder to enter in the bank transaction reference once you have compelted the transfer in your online banking.
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To enter in the bank reference number, click on the Trust payment reference number. This will open the EFT Payment.
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This is the only change allowed on a finalise trust payment
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If you do not wish to have this message continue to appear, it can be turned off in the Appliance Settings under the trust heading.
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Under legislation surrounding trust accounting in Australia - matters may not be overdrawn in their own right. Therefore if a trust payment will result in a matter having a negative trust balance, an error message will appear.
If you have the authority to enter this transaction, you will be able to enter your name and password and finalise the payment.
Please only do this if you understand the consequences and legislative impacts of Overdrawing a matter or account.
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A transaction is locked once entered. Any attempt to change the transaction MUST NOT change the original transaction. A request for a change must create a new transaction, that has the effect of reversing the original transaction.
You You should be extremely cautious when reversing trust payments as trust accounts are a highly regulated and scrutinized aspect of law firms. Non-compliant trust accounting activities are the highest cause of lawyers being penalised or losing their practising certificates.
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