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This page will assist you to perform End of Month (EOM) checks on your Wise Owl file in order to keep it as clean as possible.

We do perform end of month checks to ensure that no old or draft entries are forgotten about and to keep the Wise Owl database clean.

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Check for any draft invoices that are more than 14 days old

1. 1. From within the OWL, go to the $ sign (Accounting and Finance)
   2. Go to Invoice Register
   3. Set the dates to 01/01/2000 to today
   4. Set the status to ‘Draft’ only
   5. Search
      
      

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Check for any draft receipts that are more than a week old.

1. 1. From within the OWL, go to the $ sign (Accounting and Finance)
   2. Go to the Receipt Register
   3. Set the dates to 01/01/2000 to today
   4. Set the status to ‘Draft’ only
   5. Search
      
      

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Check for any draft disbursements more than a week old

1. 1. From within the OWL, go to the $ sign (Accounting and Finance)
   2. Go to the disbursement register
   3. Set the dates to 01/01/2000 to today
   4. Set the status to ‘Draft’ only
   5. Search

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1. From within the OWL, go to the Matters page (yellow folder icon)
2. Click on the advanced search bar and set the status to closed only.
3. Search
4. If these closed matters have been finalised and all transactions finalised, you can attempt to confirm itarchive the matter.
   
   If the closed matter has outstanding invoices, unbilled fees or an existing trust balance, it won't allow you to archive it.
   
   

Please note that incorrect action taken to resolve External Accounting errors may result in your Wise Owl database and the External Accounting system having variances between data.

We recommend that you only resolve External Accounting errors if you are sure you have resolved the issue. Please pay close attention to any warnings or instructional text when resolving errors.

1. From within OWL, go to the $ sign (Accounting and Finance)
2. Click on ‘Previous Activity’ under the external accounting heading 
   
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3. This page will list any errors that are outstanding and needing action. 
   
   For individual error help, please review the following links. If none of the following links assists you in your errors, please contact the Wise Owl Help Desk.
   
   External Accounting System FAQ's
   Accounting System Name and External Integration
   Found existing record in External Accounting System
   Transaction ID cannot be Linked

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If you see the following message, that means that Wise Owl and the External Accounting System are currently synchornising their data and this may change any errors that are on this page once complete.

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