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Wise Owl Legal is licensed on a time based subscription. Licenses are issued with an expiry date. Most licenses will expire on the last day of the month and are issued for a duration of one year. All dates are based on AESTAustralian Eastern Standard Time. Warning messages will appear on every Wise Owl Legal web page to administrative users 90 days prior to expiry. The same warning message will appear to all Wise Owl Legal users 30 days prior to expiry. There is a 60 day grace period after license expiry where your Wise Owl Legal appliance will run with reduced functionality.
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- Your Wise Owl Legal subscription ends on the 31/Mar/2013 at midnight AEST.
- Warning messages will be shown to all admin users 90 days prior, starting from 31/Dec/2012. This gives adequate time to renew your subscription. Wise Owl Legal will also contact you reminding and remind you to renew your subscription.
- Warning messages will be shown to all users 30 days prior, starting from 1/Apr/2013.
- Wise Owl Legal will run with reduced functionality starting 1/Apr/2013 from one minute past midnight.
- Wise Owl Legal will change to read-only mode on the 61st day after the expiry, that is on 30/May/2013 from one minute past midnight.
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Modules are units of functionality in Wise Owl Legal, such as Contacts, Matters, Documents and Trust Accounting. Your subscription includes particular modules (or all modules).
If your subscription does not include a module, you will see links to that module, but it will be functioning in read-only modeinaccessible. You will see the base search page with a message indicating your license does not entitle you to that module.
As module functions appear in various parts of Wise Owl Legal, you may find tabs or sections of one module are read-only even if your subscription includes the main module. Eg: if your subscription is for Matters and Documents but not General Accounting, the Fees and Outlays tab on the Matter Page will be read-only (although the Matter Documents tab will be fully functional).
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Your subscription and license includes a maximum number of simultaneous users. If a user login causes your Wise Owl Legal appliance to exceed your licensed maximum, that user will be blocked from using Wise Owl Legal until another user logs out. An appropriate message is displayed. Example: your license is for 5 simultaneous users, 5 are already logged in. If another user attempts to login they will be blocked until someone else logs out.
The user who reaches the license maximum will see a notification when they login indicating they are the last user allowed in Wise Owl Legal. Example: your license is for 5 simultaneous users, 4 are already logged in. Another user logs in and they are shown a message saying further logins will not be allowed.
Each login from a separate web browser or device counts as a discrete login. Example: if the user Larry Lawyer is logged in from his tablet, his office desktop using Internet Explorer and his desktop using Firefox, that counts as three (3) logins. If your subscription entitles you to a maximum of 3 simultaneous logins, no other users may log into Wise Owl Legal.
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Under no circumstances will Wise Owl Legal lock, delete, or destroy your data on your Wise Owl Legal Appliance. Even after repeated evidence of tampering or repeated attempts to bypass the license restrictions. However, we reserve the right to change your appliance to read-only mode if we see continued evidence of tampering.
Wise Owl Legal highly recommends you simply keep your subscription up to date and make no attempt to tamper with your license file.
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The data contained on the Wise Owl Appliance entered by you is yours and always yours. You hold copyright on any data or content you create. This includes all document created from scratch, any documents templates you create from scratch, any draft or final documents created from Wise Owl Legal document template, and of course, all contacts, matter data, trust and general accounting data and time billing data you have entered or imported.
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- All trust accounting.
- Time billing (although no entries are permitted after the license expiry date).
- General accounting functions such as disbursements and outlays.
- Editing existing matters.
- Editing existing contacts.
- Editing existing documents.
- Key system functions such as:
- Audit logs
- System logs
- System, Appliance and User settings (although no updates may be installed)
- All export functions. You can export your data to a 3rd party system if you decide not to extend your subscription.
Sixty (60) days after your license expires, all modules will become read only. No changes to existing records or new records are permitted. Export functions are always enabled; you can always get your data out of Wise Owl Legal.
Technical
Wise Owl Legal Appliances use a variety of precautions and technical anti-tampering measures including:
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