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| Field | Type of Data | Required | Multiple Values | Relates To | Comments |
|---|---|---|---|---|---|
| Username | Text, max 128 | Y | N | Unique key to identify users | |
| AuthenticateBy | Text | Y | N | External Directories | Use If you use an External Directory, the username must match exactly and already exist in the directory Using Appliance Internal means you must specify an |
| InitialPassword | Text | Maybe | N | Required if AuthenticateBy is Appliance Internal | |
| IsActive | Yes / No | Y | N | Yes, No, Y, N, True, False are all valid values | |
| FirstName | Text, max 128 | Y | N | First and last names must be specified | |
| LastName | Text, max 128 | Y | N | First and last names must be specified | |
| OtherNames | Text, max 128 | N | N | ||
| Initials | Text, max 8 | Y | N | Initials must be unique between all active users, as they are used to identify people in many circumstances | |
| Text, max 256 | Y | N | Email must be unique across all users, as it is used for automatic password recovery | ||
| PreferHtmlEmail | Yes / No | N | N | Defaults to Y if not specified | |
| HomePhone | Text, max 32 | Maybe | N | At least one phone number must be entered | |
| OfficePhone | Text, max 32 | Maybe | N | At least one phone number must be entered | |
| MobilePhone | Text, max 32 | Maybe | N | At least one phone number must be entered | |
| Language | Language code | N | N | Languages | Defaults to the Appliance language (usually en-AU). Only English dialects are supported. This affects how dates and currency symbols are displayed. |
| TimeZone | Time zone name | N | N | Time Zones | Defaults to the Appliance time zone. Affects how dates and times are interpreted. Generally, this is unimportant unless you have users in different time zones. Time zone names are taken from Windows; you can see a list of them in your Date and Time settings in Control Panel. Note: time zone codes like AEST are not supported. |
| DefaultSearchItemsPerPageDesktop | Whole Number | N | N | The number of records displayed on search pages when viewed from desktop / laptop browsers. Defaults to the Appliance Setting if not specified. Users can override this on their My Settings page. | |
| DefaultSearchItemsPerPageMobile | Whole Number | N | N | The number of records displayed on search pages when viewed from mobile / tablet browsers. Defaults to the Appliance Setting if not specified. Users can override this on their My Settings page. | |
| LoginActivityTimeout | Time | N | N | Defaults to 2 hours if not specified | |
| ShowProfiler | Yes / No | N | N | Shows the time for the Appliance to generate each page in the top right corner. Users must have the Can See Page Creation Time right for this to have any affect. | |
| ShowTutorialOnLogin | Yes / No | N | N | Directs the user to the tutorial page when they first login. Users can opt-out of this tutorial via their My Settings page. | |
| TwoFactorActive | Never or Always or OnlyUntrustedNetwork | N | N | Determines if two factor authentication is enabled for this user. The default and allowed values are affected by the Appliance security mode. Offline defaults to An untrusted network is any network not listed in LAN Addresses in Security Settings. Generally, it means "the Internet". | |
| TwoFactorDefault | SMS Code or Smart Phone Code Generator | N | N | Default way to perform two factor authentication. Defaults to Note: | |
| TwoFactorExpiresAfterDays | Whole Positive Number | N | N | Determines how often the user will need to re-enter their two factor code on a previously authenticated web browser. This defaults to forever (a very large number!). Any whole number of days is valid. Zero means the user must enter their code on every login. | |
| Roles | Role name | N | Y | Roles | No roles are required. However, none are assigned by default so a user without any roles will not even be able to log into Wise Owl Legal. |
| DenyRights | Right name | N | Y | Rights | Rights listed here are denied to the user, even if they are granted via a role. |
| GrantRights | Right name | N | Y | Rights | Rights listed here are granted to the user, even if they are denied via a role. |
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