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Your Wise Owl Legal appliance will begin restricting access to functions when your subscription expires and will restrict all changes 60 days after expiry (read only mode).
Example:
Your Wise Owl Legal subscription ends on the 31/Mar/2013 at midnight AEST.
Warning messages will be shown to all admin users 90 days prior, starting from 31/Dec/2012. This gives adequate time to renew your subscription. Wise Owl Legal will also contact you and remind you to renew your subscription.
Warning messages will be shown to all users 30 days prior, starting from 1/Apr/2013.
Wise Owl Legal will run with reduced functionality starting 1/Apr/2013 from one minute past midnight.
Wise Owl Legal will change to read-only mode on the 61st day after the expiry, that is on 30/May/2013 from one minute past midnight.
Modules
Modules are units of functionality in Wise Owl Legal, such as Contacts, Matters, Documents and Trust Accounting. Your subscription includes particular modules (or all modules).
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Once your license expires, the following functions are disabled:
Creation of new matters.
Creation of new contacts.
Creation of new fee earners.
Creation of new documents.
Installation of new updates.
The number of simultaneous users are restricted to one (a single user).
Any automated system imports (eg: from phone systems or photocopiers).
No time billing entries after your license expiry date.
Some components remain functional for 60 days after expiry, so you may remain compliant with your legal obligations:
All trust accounting.
Time billing (although no entries are permitted after the license expiry date).
General accounting functions such as disbursements and outlays.
Editing existing matters.
Editing existing contacts.
Editing existing documents.
Key system functions such as:
Audit logs
System logs
System, Appliance and User settings (although no updates may be installed)
All export functions. You can export your data to a 3rd party system if you decide not to extend your subscription.
Sixty (60) days after your license expires, all modules will become read only. No changes to existing records or new records are permitted. Export functions are always enabled; you can always get your data out of Wise Owl Legal.
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Wise Owl Legal Appliances use a variety of precautions and technical anti-tampering measures including:
Asymmetric encryption and signing (similar to the technology used by SSL to secure on-line transactions)
License validation with the Wise Owl Legal License Server.
Automatic upload of any license violations or tampering to the Wise Owl Legal License Server.
A remote "kill switch" function (which will change the Appliance to run in read-only mode). This function can only be enabled by Wise Owl Legal Pty Ltd directors.
Remote access to the underlying operating system of the Wise Owl Legal Appliance.
If you are found to have deliberately tampered with your Wise Owl Appliance or License, your access to Wise Owl Legal may be terminated or restricted without warning. However, the data contained on your Wise Owl Legal Appliance is owned by you, we will never restrict access to reading or exporting data from Wise Owl Legal. Even in the event where your access to Wise Owl Legal is terminated, we will supply you with an exported copy of all data in Wise Owl Legal.