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Release Notes for Version 2.0.18.1

Please read the following notes about this Wise Owl release carefully before installing it.

Description

Receipt funds directly in Wise Owl against invoices.

New Features

  • Receipt funds in finance module against invoices directly in Wise Owl

    • Receipt of funds in external accounting systems is not longer propagated to Wise Owl. Receipting MUST be done in Wise Owl Legal from this update. Receipting into an external accounting system

    • Funds can be receipted against Confirmed, Posted and Partial invoices

    • Funds can be applied across multiple invoices

    • Incorrect payments must be processed via trust (that is, overpayments) Overpayments will not be allowed through the General Receipt system

    • Cheque details are captured against receipts.

    • Receipts are posted to your accounting system in a similar way to invoices, disbursements, etc

    • Receipts can be confirmed in bulk for your accounting system

    • Receipts can be deleted, invoices cannot be deleted once money has been receipted against them

    • Adjustment notes can be applied against other invoices

    • Adjustment notes, once applied and confirmed, are posted to your accounting system.

    • Adjustment notes can be applied in part (receipts must be applied in full, or receipted into trust first).

  • Add "today's top 3" items on Time Data Entry page This allows a user to put in the Top 3 goals for the day and tick them off as they are completed

    • Allows for basic to-do list functionality.

  • Added Bulk Confirm invoices function on the Invoice Register page Can now confirm invoices in bulk

  • Searching by Client updates date from field to the earliest reference in the system (as when seaching by matter). Client Searches will search from the earliest reference to that client in the system

  • Add Is Billable field to Matters (default to true), Time Billing shows warning when billing time against non-billable matters. Can now specify if a matter is billable or not. If time billing, a confirmation tickbox will appear when a non billable matter is put to a billable task

    • Can be enabled / disabled in Appliance Settings -> Time

  • Add "Saved Searches" - on any search or register page, your parameters are remembered until you click the Reset button or until the next day. Searches will now be remembered in Registers until you reset the search or until the next day

Bugs Fixed

  • Fix record type filter on New Invoice page not working.

  • Fix portrait WIP report was still including non-billable time. Removed non-billable time from WIP report

  • Fix Trust Receipt error message for Received From and Received On incorrectly highlighting. Now displays correct warning messages

  • Fix 2 factor authentication QR code images not displaying on Firefox and Chrome. 2 factor authentication now showing accurately

  • Fix searching for trust transaction from Trust Adjustment page showing additional transaction not matching search criteria.

  • Improvements to calendar shown if an invalid date is entered. Now gives reasonable warning when entering an invalid date

  • Fix error screen when viewing the most current Trust Bank Rec from the historical summary page when current Bank Rec is still in progress. Allows you to view historical Bank Reconciliations even if one is in progress

  • Fix unable to place negative bank balances in Trust Bank Reconciliation. Can now enter negative balances into Trust Bank Reconciliation balances

  • Fix Adjustment does not appear on Trust Bank Reconciliation without manually refreshing. Adjustments now appear on Trust Bank Reconciliation without refresh of page

  • Fix Trust Account Bank drop down list does not save selected bank correctly. Drop down selection now selected Trust Bank correctly

  • Fix issue where Fixed Fee total did not update as you entered details. Fixed Fee total now updates as records are entered

Other Changes

  • Time and Fixed Fee records are highlighted if their date is in the future. Warning messages appear if you are entering time or fixed fees for a future date

  • Closed matters are no longer listed in drop down lists in data entry of Time, Fees, Disbursements or Recoveries. Closed matters no longer appear in drop down lists

  • Closed invoices may be deleted. Allows further functionality of deleting incorrectly entered and used invoices

  • Form of Funds / Payment Types are posted to Reckon to support Receipt functionality. Aids in receipting functionality

  • Matter Search (via Matter Register or drop down search) also searches on new fields: Billing Name, Trading As. Searching in matter register/for matters will now also search the billing name and trading as name

  • Invoice Summary Line is posted to Reckon Invoices in the Memo field.  Allows Reckon user to identify invoices easier

  • Changed wording on Time Billing data entry page from "confirm" to "review" to avoid confusion with posting records to External Accounting System. 

  • Improve validation of Trust Bank Reconciliations so that when you undo old Recs to make historical changes, you must complete Recs in sequence. This prevents several unusual errors when editing / reversing historical Adjustments. 

  • Add and "All Statuses" check box on Time Billing Register. Aids in searching on Time Billing Register 

  • Allow Deleted Invoices to be Resurrected. Under exceptional circumstances, deleted invoices can be brought back into WOL

  • Allow comment lines in Site Settings Local Network Address field. Lines starting with the following are ignored and can be used to document trusted IP addresses: --, #, // Aids  Aids help desk in manually allowing Local Network addresses 

  • State and Country Firm Jurisdiction  fields on System Settings page are now required fields.

  • An error notice is shown if nothing is selected on search pages and you click any Bulk Action. Allows for user error when confirming bulk transactions

  • Removed reference to "trust" from Form of Funds list, as this is used in both Trust and Finance modules. Form of Funds now populate to both Trust and Finance pages

  • Allow setting for Users to never be posted to your External Accounting System. They are not strictly required for posting invoices, and some Reckon configuration would cause errors. 

  • Change the Matter Archive Location list to be the more generic "File Location" list. Migrated prior Archive Locations.

     

     Allows users to allocate where file is located in physical form

  • Add Close Location field to Matter. Also added to Excel import template, bulk actions and audit logs. Can now add a location that the file is located when closing a matter

  • Moving report queries out of Crystal Report files into Wise Owl database to improve performance, and reliability of reports. Below report migrated now, others to follow as required:

    • All WIP reports

    • Standard Invoice

    • All new Receipt related reports

    • Trust Statement

    • Disbursement Item List

    • Invoice Item List

    • Typing Shortcut List

    • Trust Deposit Slip

    • Client Disbursement Report

    • Client Unbilled Disbursement Report

  • Reports added:

    • Printed Receipt report 

    • (TODO, for KMcD) Invoice Statement report - shows full payment history against invoices, matters or clients

    • Open Invoice Report

    • Collection Summary Report (draft, KMcD to complete)

    • General Receipt Listing (for deposits) - as an

      interum

      interim bank deposit slip (draft, KMcD to complete)

    • Client Disbursements Report with additional user details (draft, KMcD to complete)

    • Client Unbilled Disbursements Report with additional user details (draft, KMcD to complete)

  • Reports changed:

    • Trust Statement - now contains the contact's email address. This will allow Trust Statement to be emailed in future updates 

    • Matter Change Report - now contains the Matter Close Location field. Adds data detailing Matter Close Location

Manual Changes Required for Installation

  • None.