The lists subsection is your one stop for all your lists accounting and finance related.
Invoice Items
Disbursement / Recovery Items
Disbursement/ Recovery Items, also known as purchase items controls all the items available in pay now, pay later and enter recoveries.
Accounts List
General List Definitions
Charge Out Rates
Global charge out rates are system wide defaults and are used when a fee earner does not have a specific rate allocated to them.
The current charge out rates are displayed in the top section.
Rates can be changed at any time by selecting the update charge rate table button.
Rate names can also be customised/ additional rates can be added to your firm's likings by going to settings > appliance settings > time > manage list definitions > charge out rates.
Note that it is possible to backdate the effective date for a rate change.
The bottom section of the page displays upcoming rates, however can be used to search for historical rates by changing the effective after search date.
The Wise Owl acknowledges the fact that your firm may wish to have a saved record of all your charge our rates: past, present and future. As such, a table of all charge out rates is able to be downloaded to Microsoft Excel. To do so select charge out rates > download full rate table. Alternatively select the Download full table button from the global charge out rates page.
A table similar to the following is displayed:
Invoice Item page is a list of all the items controlling each line on your invoices.
This page can be accessed by going in to the Accounting and Finance Module and then pressing the down arrow on lists and choosing Invoice Items.
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These items should not be changed if created by Wise Owl Legal.
If creating items for the first time, it is recommended that you follow the instructions here carefully and also review a similar item that is already in your Wise Owl System and was created by Wise Owl on setup.
The Invoice Items are split into 3 categories
Professional Fees - Automatically created when a new User is created
Office Expenses - This category is for all office recoveries that will be recovered on an invoice
Outlays - This category is for all outlays/disbursements that are recovered on an invoice
You can use the parameters section to search for a particular Item if an edit is required.
There is also the option to create new Invoice Items from the blue button on the top and bottom of the page. Help for this can be found here
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