There are specific times that you can delete or edit an entry based on what status it is. The rules for this are set out below and separated into different entry types.
Invoices
Can edit/delete when invoice is draft
Can edit/delete when invoice is approved
CANNOT delete once invoice is confirmed
Can delete once invoice is posted to accounting system (if you delete the second entry in the external accounting system (E.g. QuickBooks Online) , you will then need to delete the original entry in the OWL as well)
Can delete invoice in external accounting system (this will not flow back to WOL)
Note: If you delete an invoice in Wise Owl, there will be an option to make the items available for a replacement invoice. This will mark them as unbilled for the next time you are making an invoice.
If you have payments applied to an invoice, it will not let you delete that invoice until the payments are also deleted. This is to prevent monies already receipted from being un-receipted and changing the client’s account balance incorrectly. Note: You should only delete receipts if you can confirm that no funds were actually received by the firm.
Receipts
Can edit/delete when receipt is draft
CANNOT delete once receipt is confirmed
Can delete once receipt is posted to accounting system (if you delete the second entry in the external accounting system (E.g. QuickBooks Online) , you will then need to delete the original entry in the OWL as well)
Can delete receipt in external accounting system (this will not flow back to WOL)
Disbursements
Can edit/delete when Disbursement is draft
Can delete when Disbursement is posted or paid – Disbursement will need to be deleted in the external accounting system
Can remove a Disbursement from an invoice (by selecting red x) but this will not delete the disbursement in the register
Cannot edit or delete a Disbursement on a finalised invoice
Recoveries
Can edit/delete when a Recovery is saved but not submitted
Can edit/delete a Recovery while it is unbilled
Can remove a Recovery from invoice (by selecting red x) but this will not delete the Recovery
Time Entries
Can edit/delete when time entries are saved but not submitted
Can edit/delete when time entries are submitted
Can remove a time entry from an invoice (by selecting red x) but this will not delete time entry
Note: Fixed Fees have the same permissions as time entries.
Wise Owl Legal recommends you use extreme caution before deleting time entries.
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