For more instructions on how to prepare a New Receipt, click here.
To skip to How to prepare a Bank Deposit in QuickBooks Online, click here.
When your firm receipts funds in Cash or Cheque form, you will need to prepare a General Deposit Slip to deposit the funds into your bank account.
For any receipts that you will need to Deposit, please choose the Account 'Undeposited Funds' when creating the receipt.
This allows the receipt to populate into the Deposit Slip.
Once you have created and confirmed your general Receipt, Click on the Reports page button from the top navigation bar. 
On the Reports page, choose the Finance tab and then under the Billing menu, select the report 'General Receipt List (for Deposit)'
Set your parameters for the receipts to print.
Your account needs to be Undeposited Funds as per the first step in entering the General receipt.
This will prepare the report to be taken to the bank with the cheques / cash etc to allow you to deposit the funds received.
Ensure you sign the bottom of the report once printed.
Preparing a Bank Deposit in QuickBooks Online
Anytime that you enter a General Receipt into the Undeposited Funds account, you will need to run a Bank Deposit within QuickBooks Online.
This will group the receipts that you are depositing together into one amount in your bank account. This makes reconciling the bank account far easier as you are able to tick one amount off instead of many.
It is recommended that for any Trust to General transfers, you do this in QuickBooks Online in line with what was processed in the Transfer so as to match the amount paid to the General bank account exactly.
- From within your QuickBooks Online file, click on the + New button on the top left of your navigation bar
- Choose 'Bank Deposit' from under the Other heading
- Set your bank account that the receipts were deposited to and set the date deposited
- This will bring up a list of all available funds to deposit up to the date entered in Step 3.
- Tick the receipts that make up your deposit on that day. This will update the total deposit on the top right hand side of the screen
- Once you have selected all receipts to be deposited, Click on the green Save and Close on the bottom right of the deposit.
- When the deposit is saved, this will creat a deposit transaction in the bank account that you have set the deposit to go to.
On reconciliation of that account, you can then tick off the one transaction instead of several.
