Paying Invoices for multiple Outlays

This help page is to assist in deciding how to enter outlays paid for on behalf of a client out of the General account or a business credit card.

If you haven’t already, please checkout the header page of Disbursement (Outlay) or Recovery?

Scenario 1: You pay fees to a Search Provider
Solution: Enter the searches as Recoveries in Wise Owl and when the payment is made from the bank account at the end of the month, code this into the relevant Client Outlays account in your external accounting system E.g. Search Fees with the GST from the invoice.

This will ensure the fees are recovered when it comes to billing, but it won’t create entries in your external accounting system.

Scenario 2: You pay for 5 matters Filing Fees with the Court on the business credit card in one payment.
Solution: Enter these as a single disbursement with the Account of Business Credit Card (This will have to be set up in Wise Owl if it is new)

Ensure each matter is on a different line with the relevant amount for that matter listed. Ensure the Total Incl matches the amount that was spent on your credit card.
This allows you to match the credit card bank feed in your external accounting system with the disbursement when it posts across.