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This page will assist you to perform End of Month (EOM) checks on your Wise Owl file in order to keep it as clean as possible.

 

We do end of month checks to ensure that no old or draft entries are forgotten about and to keep the Wise Owl database clean.

 

Checks to do and how to complete them:

Draft Invoices

Draft Receipts

Draft Disbursements

Archive Matters

External Accounting Errors

 

Checking Draft Invoices

Check for any draft invoices that are more than 14 days old

    1. From within OWL, go to the $ sign (Accounting and Finance)
    2. Go to Invoice Register
    3. Set the dates to 01/01/2000 to today
    4. Set the status to ‘Draft’ only
    5. Search

For each draft invoice, check to see if there is an Error or if it just has not been confirmed.

 

If it hasn't been confirmed, determine if it is needing to be finalised or deleted and action same.

For any errors, see the section on External Accounting Errors

 

Checking Draft Receipts

Check for any draft receipts that are more than a week old.

    1. From within OWL, go to the $ sign (Accounting and Finance)
    2. Go to the Receipt Register
    3. Set the dates to 01/01/2000 to today
    4. Set the status to ‘Draft’ only
    5. Search

For each draft receipt, check to see if there is an Error or if it just has not been confirmed.

 

If it hasn't been confirmed, determine if it is needing to be finalised or deleted and action same.

For any errors, see the section on External Accounting Errors

Checking Draft Disbursements

Check for any draft disbursements more than a week old

    1. From within OWL, go to the $ sign (Accounting and Finance)
    2. Go to the disbursement register
    3. Set the dates to 01/01/2000 to today
    4. Set the status to ‘Draft’ only
    5. Search

 

For each draft disbursement, check to see if there is an Error or if it just has not been confirmed.

 

If it hasn't been confirmed, determine if it is needing to be finalised or deleted and action same.

For any errors, see the section on External Accounting Errors

 

Checking for Matters to Archive

  1. From within OWL, go to the Matters page (yellow folder icon)
  2. Click on the advanced search bar and set the status to closed only.
  3. Search
  4. If these closed matters have been finalised and all transactions finalised, you can attempt to confirm it

    If the closed matter has outstanding invoices, unbilled fees or an existing trust balance, it won't allow you to archive it.

Checking External Accounting Errors

From within OWL, go to the $ sign (Accounting and Finance)

Click on ‘Previous Activity’ under the external accounting heading 

 

 

 

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